Scholarship Guidelines

Dear Scholarship/Incentive Grant Recipient,

As a tangible expression of our commitment to your success, St. Joseph’s College awarded you a scholarship/grant in support of your education. In order to help you maintain that financial support, we provide here the specific criteria essential for you to continue receiving your scholarship/grant is provided below. Please review the following information carefully; if you have any questions or concerns, please contact me immediately. While it is your responsibility to retain your scholarship/grant, our priority is your academic success and our goal is to be of assistance to you through to your graduation. Toward that end we have provided guidelines regarding your scholarship/grant below.

1. Your term GPA is evaluated each semester. The GPA you must maintain is not rounded or based on a cumulative average.

Transcript Example

COURSE

TITLE

GRADE

HRS ATT.

HRS. CMPT.

BUS 200

MARKETING

B+

3.00

3.00

COM 141

MICROCOMPUTER APPLICATIONS

A

3.00

3.00

MAT 111

COLLEGE ALGEBRA

B

3.00

3.00

MUS 121

CHORAL

A-

3.00

3.00

SPC 102

SPEECH COMMUNICATION

A

3.00

3.00


Term Credit: 15.00

GPA Credit: 15.00

QP: 40.00

GPA: 3.6000
(Semster)
 Cum. Credit: 15.00
GPA Credit: 15.00
QP: 83.45
GPA: 3.4523 (CUM GPA)


***We do not look at the Cumulative GPA. We only look at the Semester GPA from the Fall and Spring semesters, as shown in bold text above in the transcript example.

2. Original Contract or Award Letter: Please read your original scholarship/grant award letter for terms and conditions and keep it in an easily accessible location. Note the number of semesters of eligibility and the GPA you have agreed to maintain.  (If you are unable to locate your scholarship/grant award letter,contact the Office of Admissions at 631.687.4500 and request a copy.)

3. Length of enrollment: (Scholarships and incentive grants apply to fall and spring semesters only).

  • Traditional Freshmen: Scholarships and grants are limited to eight (8) semesters of undergraduate enrollment (four years).

  • Transfer Students: Scholarships and grants are limited to the number of semesters needed to complete a degree as a full-time matriculated student and are adjusted based on the student’s standing upon admission.

4. Student Code of Conduct and College policy on Academic Dishonesty: You must be in good standing pursuant to the policies and standards set forth in the College’s Student Code of Conduct as articulated in the Student Handbook.

5. Academic Progress: The required grade point average stated in your award must be maintained in order for you to retain your scholarship or grant.  Grade point averages are reviewed on a semester-by-semester basis. The grade point average (hereafter: “GPA”) for renewal each semester is based on grades received only at St. Joseph’s College.

  • Freshman Presidential Scholarship: Attain a semester GPA of at least 3.0 for each semester of study at the College.

  • Freshman Provost Scholarship: Attain a semester GPA of at least 3.0 for each semester of study at the College.

  • Freshman Scholastic Achievement Award: Attain a semester GPA of at least 3.0 for each semester of study at the College.

  • St. Joseph’s Incentive Grant: Attain a semester GPA of at least 2.8 for each semester of study at the College.

  • Dean’s Scholarship: Attain a semester GPA of at least a 3.0 for each semester of study at the College.

  • Freshman Valedictorian Scholarship: Attain a semester GPA of at least a 3.0 for each semester of study at the College.

  • Blanche A. Knauth, Board of Trustees, Sister George Aquin O’Connor Scholarships: Attain a semester GPA of at least a 3.0 for each semester of study at the College.

  • Transfer Student Academic Achievement Scholarship, Transfer Student Honors Scholarship, Community College Honors Grant and Phi Theta Kappa Scholarship: Attain a semester GPA of at least 3.0 for each semester of study at the College.

  • Excel Scholarship: Attain a semester GPA of at least a 2.0 for each semester of study at the College.

  • CSJ Grant: Attain a semester GPA of at least a 2.0 for each semester of study at the College.

  • Catholic School Grant: Attain a semester GPA of at least a 2.0 for each semester of study at the College.

  • Transfer PSLIL (Stay on Long Island Scholarship): Attain a semester GPA of at least a 3.0 for each semester of study at the College.

  • Deans Stay on Long Island Scholarship: Attain a semester GPA of at least a 3.0 for each semester of study at the College.

***Renewal: Your scholarship or incentive grant will be renewed each semester as long as the above terms have been met and you have maintained continuous full time status each semester.

Procedures if you fall below your semester GPA requirement:

You will receive a one-time WARNING letter if:

  • You fall below the required semester GPA — first time

  • Fail to earn the minimum of 12 credits — first time

  • Fail to fulfill both requirements — first time

There is no need to appeal a warning. However, a student receiving a warning is highly encouraged to attend the Academic Center/Math Lab once a week for the semester. Sign up details will be provided in the warning letter.

You will receive a LOSS with Appeal letter if:

  • You fall below the required semester GPA — second time

  • Fail to earn the minimum of 12 credits — second time

  • Fail to fulfill both requirements — second time

Students who receive a loss letter may submit an appeal in writing only once during their academic enrollment. An appeal form will be included in with the loss letter.

Scholarship and incentive grant appeal forms are distributed by and returned to the assistant dean of academic affairs, Room N215 in O’Connor Hall.

The appeal is then presented to the academic dean.

Reinstatement of awards is based on documented exceptional circumstances.

Documentation must be reviewed by the assistant dean of academic affairs and the academic dean. (Documentation is required.)

All appeals must be requested and returned within the time limit specified upon the receipt of Loss Letter.

Should you transfer from St. Joseph’s College, you will automatically forfeit your scholarship or grant.

You will receive a LOSS without an Appeal letter if:

  • If your scholarship has been REINSTATED after an appeal process, and your GPA falls below the required GPA for your scholarship a third time, you will receive a loss without the chance of an appeal.

You will receive a FORFEIT letter if:

  • You are not registered for the previous semester — withdrawal from the college.

This does not include studies abroad, leave of absence or medical leave of absence.

Forfeits are NOT granted an appeal. However, if there are extraordinary mitigating circumstances, please call the assistant dean for an appointment at 631.687.1277.
     

6. Other College Costs: Scholarships and grants are applied to tuition only. They are not applied to miscellaneous college fees or to intersession or summer session classes.

7. Submit an Application for Financial Aid: All Scholarship and incentive grant recipients are required to submit a FAFSA (Free Application for Federal Student Aid) and Application for the New York State Tuition Assistance Program (TAP) designating St. Joseph’s College as a recipient. Please note, these financial aid applications must be filed each year of study at the College. You must inform the Financial Aid Office in writing of any outside scholarships you have received. Your College award will not be reduced unless the total of your outside grants and scholarships exceeds the tuition.

8. Academic Support: If there is an academic difficulty, we encourage you to address the problem before it becomes too serious and negatively influences your grade point average for the semester. You might consider visiting the Academic Learning Center on the third floor of O’Connor Hall for tutoring or help with specific writing assignments and the Math Lab in the BT building for tutoring or assistance with math courses and assignments.

9. Academic Advice: Avoid grade difficulties by completing and submitting all assignments by their due dates. Grades of Incomplete and AB in courses will delay the processing of your semester GPA.

10. Warning Letter Advice: A WARNING LETTER CANNOT BE APPEALED. However, if a grade change takes place after a warning letter has been sent, you must contact this office to request a transcript review so we may update our files.

11. Loss with an Appeal Letter Advice: If you choose to appeal a loss, please understand that appeals are only granted if the situation proves to be grave and merits a review for an appeal. Appeal forms  must be returned to Sister Karen Donohue, Office N215. All appeals will then be processed through the office of the Academic Dean. Appeals for fall semester and spring semester must be returned the time specified in the Loss Letter.

12. Scholarship Extensions: Request for extensions are rarely granted and only honored for one semester.

We encourage you to take advantage of all academic services that are designed to make your studies here enjoyable and successful. I am certain this guideline review will be helpful and that you can be a successful student here at St. Joseph’s College. If you have any questions, call me at 631.687.1278, or call Gianna Hooper at 631.687.1277.

Best wishes for your success at SJC!

Sincerely,
S. Karen Donohue
Assistant Dean of Academic Affairs

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