Part-Time Event Coordinator

May 24, 2019
SJC Long Island
Campus Services

St. Joseph’s College- New York is seeking a Part-Time Event Coordinator to assist the Conference and Event Service Office with logistical services for internal and external SJC groups.

Responsibilities for this position include:

  • Preparation of facility quotes, contracts and invoices
  • Responding to facility rental inquiries
  • Conducting facility tours
  • Providing event supervision for various campus conferences, meetings and events
  • Assist clients (both internal and external) with planning and management of events
  • Book rooms and spaces for events utilizing software systems
  • Liaise with internal service providers to assist with coordinating applicable resources (i.e. security, parking, tables, chairs, A/V, setups, food) needed for events
  • Review existing policy and procedures and recommend processes for improvement
  • Other duties as assigned

Qualifications:

  • Proficiency with AD Astra Scheduling System as well as the Microsoft Suite to include Word, Excel, and PowerPoint
  • Ability to anticipate and resolve issues with high level customer service response
  • Experience working with diverse populations, non-traditional spaces and in inclement weather
  • Excellent organizational skills with the ability to prioritize tasks
  • Team player
  • Ability to lift up to 50lbs
  • Ability to work evenings/weekends necessary
  • Travel between campuses on occasion may be necessary

Education:

  • Bachelor’s Degree from an Accredited Institution with a minimum of three years’ experience in meeting management and/or event planning

Reports to: Vice President for Athletics and Campus Services

Hours: 15-20hrs per week not to exceed 999 hours per year

Pay: $40/hr

Resumes and 3 letters of reference should be forwarded to [email protected].


St. Joseph's College is an Equal Opportunity Employer M/F/D/V/SO.