Administrative Assistant

April 25, 2022
Long Island Campus
Child Study

Immediate need for a full-time applicant to assist the Placement Coordinator of Special Education with arranging student teaching placements every semester/ term.


  • Manage the record keeping of student assignments every semester
  • Schedule and assist the facilitator host onsite workshops mandated for students’ attainment of NYS Teaching Certifications
  • Collect and record students’ fieldwork and student teaching hours with EXCEL and Google Software
  • Prepare seminar section lists for registrar using the college-wide SJC Portal
  • Update the Departmental Portal Page with Important Meeting dates, and application forms every semester
  • Prepare Google Forms for students and supervisors to provide placement details and verification of assignments
  • Regularly update Microsoft EXCEL AAQEP file every term with students’ placement hours, and assignments (District/ School/ Address/ Cooperating Teacher) for annual NYS accreditation
  • Guide students with necessary information to attain NYS fingerprinting clearance and setting up a TEACH account through NYSED
  • Daily correspondence with students to confirm their placements
  • Prepare official letters of request for the placement coordinator to send to multiple administrators throughout Long Island
  • Notify students with an official letter verifying their assignments and providing the student with additional paperwork/ applications required by the District
  • Maintain a portfolio of each student’s fieldwork and student teaching experience as they complete the program
  • Calculate and document student’s completed hours with the official Child Study Evaluation Forms at the end of every semester
  • Prepare multiple Placement Rosters for Method Course Instructors and Student Teaching Supervisors with student assignments
  • Maintain a record of the specific schools/ districts occupied every semester for Special Education fieldwork requirements


  • Secretarial sorting, filing 
  • Basic organization skills 
  • Skills in typing, background with computer functions 
  • Organized in keeping a portfolio of students’ assignments, completed course requirements, and history of experience in the field
  • Collaboration and positive interpersonal skills 
  • EXCEL, WORD and Microsoft Office experience 
  • Must be knowledgeable in all Google Applications

Educational Requirement: High school diploma

Please send a cover letter and cv to: Jan Harting-McChesney, department chair, at [email protected]. All applications are due by May 5, 2022.

It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, handicap, disability, genetic history or predisposition, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies. This policy is implemented in compliance with all applicable federal, state, and local statutes or regulations.

St. Joseph's University, New York is an Equal Opportunity Employer M/F/D/V/SO.