Part-time Field Placement Coordinator — Adolescence Education Department

June 2, 2022
Brooklyn Campus
Adolescence Education

Reports to: Brooklyn Adolescence Education Associate Chairperson

The Field Placement Coordinator for the AE Department will coordinate field placements and provide clerical and administrative support to the office environment. The ideal candidate will have excellent interpersonal and written communication skills as well as the ability to work well with all members of a diverse college community. He/She will have excellent computer, organizational, and administrative skills. This is a part-time position based on the Brooklyn Campus of St. Joseph’s University, New York.

Duties/Responsibilities include but are not limited to:

Office Work:

  • Set up and maintain student files ensuring that they remain current throughout a student’s time in the AE Program
  • Consult with students regarding program and observation requirements. Get any necessary paperwork in order. Assist in student advisement
  • Set up TEACH online accounts with students and review necessary requirements
  • Work with CS 121 faculty regarding IEP task for Anthology
  • Use PETS System to input students to be eligible for field work in DOE; Manage fingerprinting process for AE students
  • Collaborate with Associate Chair on orienting AE students to certification requirements: EAS, CST, and any other test prep reviews
  • Receive NYSTCE scores and post them on the Shared Drive
  • Keep students and staff updated on all happenings via email; compose or edit correspondence
  • Keep track of student participation in Workshops (SAVE, Child Abuse, DASA)
  • Update and organize student records; archiving records as students complete the program
  • Provide support for the Department including copying, scanning, faxing, etc.
  • Arrange to have items placed on AE portal and monitor that website info is up-to-date
  • Assist with projects such as WEAVE, Accreditation, Anthology


  • Facilitate student placements for EDU 115, CS 121, EDU 234, EDU 360, EDU 36X; responsible to prepare cooperating teacher letters
  • Provide observation report forms to teachers
  • Communicate AE requirements to CS 121 faculty
  • Receive and review observation reports for AE students in CS 121; monitor student submissions to Anthology for this course and submit grades provided by Instructor
  • Collect and file fieldwork time sheets for all courses
  • Create semester fieldwork summary.

Student Teaching:

  • Prepare recommendation materials and applications and collect and file
  • Write the placement request letters
  • Monitor paperwork and student teacher progress throughout
  • Collect time sheets, reflections, and any other important records to be filed
  • Distribute and collect observation report forms of AE and A&S faculty members
  • Provide compensation and travel reimbursement forms for observations
  • Use the TEACH System to recommend AE students for initial certification upon graduation

Various Contacts  / Includes inputting students into these systems: PETS to input students to be
eligible for fieldwork, TEACH to recommend for Certification, etc.

  • TEACH contact, Orient students to TEACH application, monitor
  • NYSED contact

Education Required:

  • High School Diploma or Bachelor’s Degree.
  • Preferred Retired Teacher or Supervisor.

Skills Required:

  • Mastery of MS Office (Word, Excel, PowerPoint)
  • Ability to take initiative and work independently
  • Multitask while maintaining strong attention to detail

If interested, please send resume to:

Anne Mulligan, Associate Chair of Adolescence Education [email protected].

It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies.

The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources.